Sample Resignation Letter – Everything You Need to Know Before Leaving Your Job
A sample resignation letter is an important step when you decide to leave your current workplace and start a new chapter. A letter that is written in a professional and respectful way can help you maintain good relationships with your employer and team, and leave a positive impression even after you’ve left.
In this article, we’ll present an example of a resignation letter and explain what should be included, so you can resign in a respectful and professional manner.
Why is it important to write a resignation letter?
A resignation letter is not just a formal requirement; it is also a professional way to inform your employer of your decision to leave.
A well-written letter can leave a positive impression and keep the door open for future cooperation or recommendations.
Therefore, it is highly recommended to use clear and respectful wording.
Sample Resignation Letter
Here is an example of a short, concise and professional resignation letter:
Date: [Insert date]
To: [Manager’s name]
Company: [Company name]
Company address: [Company address]
Subject: Resignation Letter
Dear [Manager’s name],
I would like to formally notify you of my decision to end my employment with [Company name], effective from [planned end date, at least two weeks from the date of this letter, in line with my contract and common practice].
This decision was not an easy one. However, I feel it is the right time for me to move on. I would like to thank you for the opportunity to contribute and develop within the company. During my time here, I gained extensive knowledge and had the chance to work with wonderful people who have helped me grow both professionally and personally.
In line with my obligations, I will continue to perform my duties in the most professional manner until my last day, and I will make sure to transfer all necessary information to the team that will be taking over my responsibilities.
To conclude, I wish the company continued success and growth, and I hope we can stay in touch in the future.
Sincerely,
[Your full name]
[Signature]
Important Points When Writing a Resignation Letter
- Notice period:
Make sure to give notice in advance, according to your employment contract or the common practice in your industry. - Respectful tone:
Keep the wording professional and respectful so the letter reflects appreciation for the company and your workplace. - Express gratitude:
It’s recommended to thank your employer for the opportunity and the experience you gained. - Commitment to a smooth handover:
Where possible, mention that you will continue to perform your duties to the best of your ability until your last day and help with the handover.
Downloadable Example: Resignation Letter in Word or PDF
To make the process easier, you can prepare a resignation letter based on this template in Word or PDF format, customize it to your situation, and use it as a ready-made form.
- Click here to download a sample resignation letter in Word format.
- Click here to download a sample resignation letter in PDF format.
For more information about rights at the end of employment and situations where an employee is treated “as if dismissed” under the law, click here.
Summary
To sum up, writing a professional and respectful resignation letter can leave a positive impression and help keep the door open for future work relationships. The letter doesn’t have to be long or complicated, but it should include the key points mentioned above.
Good luck in your next chapter – and remember to maintain a professional approach at every stage of the resignation process!